7.7.2.2. Share multiple documents in activity stream

With eXo Platform 5, it is possible to share activities with multiple documents. In addition, the upload pop up is improved in order to make easier and ergonomic the upload process.

To publish an activity with multiple documents, follow these steps:

  1. In the microblog, select File tab. The activity composer will suggest you either to drop files from your computer using the mouse, to upload manually from desktop or mobile or to select from existing uploads in eXo Platform.

    • Drag and Drop: Allows you to drag and drop files from your hard disc.

      When droping the file, the area dedicated to the files upload is greyed.

    • upload manually: Allows you to select documents from your hard disc.

      Cliking on upload manually opens a window showing a drive from your hard disk (it opens files drive for mobile devices) and allows you to select one or many files.

    • select from existing uploads: Allows you to select documents from your eXo Platform drives.

      You can select documents from Personal Documents drive, it is opened by default when clicking on select from existing uploads, or you can change to any drive you want.

      If the activity is in a space, the select from existing uploads action will open by default the space's drive. It is also possible to change the drive.

    Note

    When you choose to upload manually or drag and drop files to the activity composer, these files will be added to the the folder /Public/Activity Stream Documents under the Personal Documents drive.

    If the activity is posted in a space's activity stream, the files will be added to the folder /Activity Stream Documents under the space's drive.

  2. Choose the manner with which you will upload your files then select one or more files.

    An information box appears under the activity composer, it indicates information about the file upload progress and displays the file size.

    Note

    By default, it is allowed to attach up to 20 files per activity and the sum of these files size should not exceed 200MB. These parameters are configurable in exo.properties file.

    You can cancel the upload of a file by clicking on or remove a fully uploaded file by clicking on .

  3. Type a message to add description about the attached files. This step is needed, otherwise the Post button still unclickable.

  4. Click on Post to publish documents in the activity stream

Note

  • When a user posts an activity in an another user's profile, this user receives an email notification.

  • When a user posts an activity in a space, all the space members will receive an email notification.

This email notification will contain all the shared files on a list with the file icon type, the file name and the file size. Clicking on a file name in the email notifications opens it in the Documents application.

While published, an acitivity appears displaying the attached files ordred by selec order on the files list.

Up to three files are previewed in the activity and a link containg the number of the other files. Clicking on it opens the following file from the list of uploaded files.

When the user mouse hover the file's container, the file name and its type icon will be displayed by scroll up in a bloc.

Note

A Download all button appears under the activity allowing to download all the files of the activity. It will generate a zip file named Activity_ID_Date.

Date can be in Frensh format if the user is using the Frensh language and in English format if the user is using English or any other language except Frensh.

You can navigate through the list of files by clicking on previous and next buttons. For mobilde devices, you should scroll the screen left for next and right for previous. You can also close the file preview by clicking on close button.

Clicking on a file opens it to be previewed similar as Document viewer.

Note

When an activity contains some files with permissions (i.e a UserA is not allowed to view some or all documents in the activity), this/these file(s) will not be displayed in the activity stream of users who don't have the permission to view.

Deleting all files of an activity leads to the whole activity deletion and deleting one or more files from the activity eliminates these files from the diplay.

If you attach more than the allowed number of files a warning appears indicating that you can attach only 20 files.

If you attach a file or many files exceeding 200MB, a warning appears to remember you the maximum size allowed.

When trying to attach the same file twice, a warning appears to indicate you that the file is already attached.

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